Disclaimer: The information contained on this page is intended for use by friends of Wholesome Resolutions and is not intended to be a legal guide on how to form a private practice. The information provided is based on personal experiences and opinions and should not be relied upon as legal advice. Only friends with direct links to this page should access it, and any other individuals who happen upon it do so at their own risk. Wholesome Resolutions assumes no responsibility for any actions taken based on the information provided on this page. Please consult with a qualified legal professional before making any decisions related to forming a private practice.
General Guidance for Forming a Private Practice
If you have even the littlest desire to accept insurance one day, make a CAQH profile now: https://proview.caqh.org/Login
Obtain an EIN: An EIN (Employer Identification Number) is a unique identification number assigned by the IRS to your LLC. You can apply for an EIN online through the IRS website: https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online
Form an LLC: This involves filing the Articles of Organization with the appropriate state agency. The specific requirements and procedures will vary by state.
Pennsylvania: https://file.dos.pa.gov/
New Jersey: https://www.nj.gov/treasury/revenue/gettingregistered.shtmlApply for NPI#: https://nppes.cms.hhs.gov/#/
Register business with state, county or town if applicable: This will vary depending on your location and the type of business entity you choose. Check with your local government or visit your state's business registration website for more information. Try googling “Register business with [input state, county, or municipality]”. Google each one separately to gain some guidance on the requirements for your location.
Open business checking account: This will depend on the bank you choose. Check with your preferred bank or visit their website for more information. It is important to choose banks that have brick and mortar locations as opposed to online only banks in order to process credit card payments with therapynotes.com … I used Chase: Chase Business Checking
Get a G Suite account: https://workspace.google.com/
This gives you access to HIPAA compliant documents storage on the drive and HIPAA compliant email
Get a TherapyNotes account: https://www.therapynotes.com/
Liability Insurance: This will depend on the insurance provider you choose. Here are some providers you may consider:
American Professional Agency: https://www.americanprofessional.com/
The Trust: https://www.trustinsurance.com/
Make consent forms: Therapynotes already has general templates. Here is information from The Trust that you might want to incorporate:
Make a professional will: https://www.apaservices.org/practice/good-practice/professional-will-instructions.pdf